Learning Agreement (LA)
The Learning Agreement (LA) sets out the courses you plan to complete during your exchange. Together with your Transcript of Records, it ensures that the grades for successfully completed courses are transferred to your record at UW.
Your LA must be signed by you, the Mobility Coordinator at your home university, and the coordinator at your host university. Any changes to your course selection must be recorded in the LA and approved by all three parties.
Instructions for completing the eLA and OLA/EWP LA versions are available in the guide below.
Downloads
Learning Agreement questions and answers
Where can I complete my LA?
Your Learning Agreement is available in your USOSweb account under Student exchange → Outgoing exchanges.
Two versions are available: EWP LA and Study programme. Check which version your host university supports. If it uses Erasmus Without Paper and supports EWP LA/OLA (Online Learning Agreement), select EWP LA.
What is the deadline for completing my LA?
Your initial LA must be completed and signed by all parties by the date you sign your agreement with BWZ, approximately two to three weeks before departure. This applies to both Erasmus+ and SEMP exchanges.
The Faculty does not set any additional deadlines for completing your LA, and you can still complete or amend it during your exchange. However, you must meet any deadlines set by your host university.
How many ECTS credits should I earn during my exchange?
You should earn 30 ECTS credits during your exchange. A diploma seminar may reduce this requirement to 24 ECTS credits.
Earning fewer than 20 ECTS credits from courses completed at the host university by the end of your exchange may result in the withdrawal of your grant entitlement.
Who signs the LA?
Your Learning Agreement must be signed by three parties:
- You.
- The Mobility Coordinator at your home university.
- The coordinator at your host university.
What is the Head of Studies’ role in approving the LA?
Before the WNPiSM Mobility Coordinator can sign your LA, the courses listed in it must be approved by your Head of Studies.
The Head of Studies can provide approval by email or in writing. When emailing your Head of Studies, copy in the Office at swzmpb@uw.edu.pl.
I have enrolled in different courses from those originally listed in my LA. What should I do?
You can amend your Learning Agreement during your exchange, but check your host university’s deadline for making changes.
Email your UW coordinator to ask them to unlock your LA for editing. For an EWP LA, you can do this yourself by selecting Create a new version based on the existing one.
Every amendment requires renewed approval from your Head of Studies, your UW coordinator, and your host university’s coordinator. The revised LA must then be signed by all three parties: you and both coordinators.
The courses on my Transcript of Records do not match my LA. What should I do?
All courses for which you receive grades on your final Transcript of Records must also appear in your LA. Your UW coordinator can only record grades for courses listed in the latest approved version of your LA.
If the courses do not match, contact your coordinator as soon as possible and ask them to enable editing of your LA.
When can I notify BWZ that my grades have been recorded?
Completing the Faculty’s grade recognition process involves several steps:
- You or your host university send your Transcript of Records to the Faculty coordinator.
- The coordinator converts your grades to the UW grading scale and forwards the Transcript of Records to the Students’ Section.
- The Students’ Section and your Head of Studies approve the decision concerning your grades. This may take several days.
You can notify BWZ once the decision’s status changes to Z – finally approved.
To check the status, log in to USOSweb and go to STUDENTS → DECISIONS.