Rules for Using Email

We would like to remind you of the rules regarding the creation, use, and deactivation of university email accounts, which are in effect pursuant to Order No. 39 of the Rector of the University of Warsaw dated April 13, 2026.

We kindly ask that you pay particular attention to the following rules:

• For official/university matters, you must use only email addresses within the UW domain; messages sent from other addresses may not be processed;
• Access to university accounts is revoked for individuals who have graduated, been removed from the list of students or doctoral candidates, completed the doctoral degree conferral process, or whose employment relationship with the University has ended, provided that the termination of employment was not due to retirement or disability;
• A departing individual who needs to secure their data should submit a request to the Dean for temporary restoration of account access for a period of 7 days;
• Special care should be taken when transmitting personal data;
• Once access privileges to the account have expired, the correspondence remains at the disposal of the relevant unit.